can i update record using lightning/uirecordapi without sharing in lwc

Lussy04

3 min read

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23-01-2025

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Yes, you can update a record using the Lightning/UI Record API in LWC without having explicit sharing rules in place, but with important caveats. This ability relies on the user's profile permissions and the record's ownership. Let's explore how this works and the limitations you might encounter.

Understanding the Mechanics

The UI Record API's power lies in its ability to leverage the user's existing Salesforce permissions. This means it doesn't bypass Salesforce's security model; rather, it operates within it. If a user has the necessary permissions (e.g., "Edit" permission on the object, or access granted through a sharing rule), they can update the record even without direct sharing with them.

Key Scenarios and Considerations:

• Record Ownership: If the user owns the record, they can almost always update it regardless of sharing rules, provided they have the "Edit" permission on the object. This is the simplest and most common scenario.

• Public Read/Write Access: If the record's object has been configured with "Public Read/Write" sharing settings, any authenticated user with the appropriate object permissions can update the record without needing explicit sharing. This is generally not recommended for sensitive data.

• Hierarchy and Roles: Users can also update records based on their position within the organization's hierarchy (if hierarchical sharing is enabled) or roles. If their role gives them access to update records, the UI Record API will respect these permissions.

• Sharing Rules: While not strictly required, appropriately configured sharing rules can be helpful in defining access for specific groups of users to specific records, but aren't mandatory for updates performed through the UI Record API. The API respects the most permissive sharing rule or permission that applies.

• Permissions: Remember that regardless of sharing settings, the user must possess the appropriate object permission (typically "Edit") to perform the update.

Practical Example (LWC Code Snippet)

This example demonstrates updating a record using the UI Record API. The success of this operation depends entirely on the user's permissions and the record's sharing settings, not on any explicit sharing granted to the user for that specific record.

import { LightningElement, api } from 'lwc';
import { updateRecord } from 'lightning/uiRecordApi';
import { ShowToastEvent } from 'lightning/platformShowToastEvent';

export default class UpdateRecordWithoutSharing extends LightningElement {
    @api recordId;
    @api fields; // Array of field API names to update

    handleChange(event) {
        const fieldName = event.target.name;
        const fieldValue = event.target.value;
        this.fields[fieldName] = fieldValue;
    }

    handleSave() {
        const recordInput = { fields: this.fields };
        updateRecord(recordInput)
            .then(() => {
                this.dispatchEvent(
                    new ShowToastEvent({
                        title: 'Success!',
                        message: 'Record updated successfully',
                        variant: 'success'
                    })
                );
                // Optionally, redirect or refresh the page
            })
            .catch(error => {
                this.dispatchEvent(
                    new ShowToastEvent({
                        title: 'Error!',
                        message: error.body.message,
                        variant: 'error'
                    })
                );
            });
    }
}

Remember to replace placeholders like recordId and fields with your actual values.

Limitations and Security Considerations

• Data Security: Always prioritize proper data security configurations. Don’t rely solely on the UI Record API's implicit permission handling for sensitive data. Properly configure sharing rules and object permissions to ensure data integrity and protection.

• Error Handling: Implement robust error handling to gracefully manage situations where the update fails due to insufficient permissions.

• Testing: Thoroughly test your code with various user profiles and record sharing configurations to verify its behavior across different permission sets.

• Best Practices: The user's permissions should always be your primary focus; use sharing rules to refine access appropriately and avoid relying exclusively on implicit access granted by the API.

In conclusion, while the UI Record API doesn’t require explicit sharing for record updates in all cases, it implicitly respects Salesforce's security model. Understanding user permissions, object permissions, and record ownership is crucial for successful and secure record updates using this API. Always prioritize secure coding practices and carefully consider your organization's data security policies.