can you duplicate spaces or have space templates in wrike

3 min read 23-01-2025

can you duplicate spaces or have space templates in wrike

Wrike doesn't offer a direct "duplicate space" function like some other project management tools. However, there are effective workarounds to achieve similar results, depending on your needs. This article will explore these methods, focusing on creating consistent spaces and efficiently managing your Wrike environment. Understanding these methods is crucial for maximizing your Wrike experience and improving team collaboration.

Why Duplicate a Space in Wrike?

Before diving into solutions, let's clarify why you might want to duplicate a Wrike space. Common reasons include:

Consistent Project Setups: Maintaining consistent project structures across multiple projects saves time and ensures uniformity. Duplicating a well-organized space avoids recreating the same folders, tasks, and custom fields repeatedly.
Rapid Project Onboarding: Starting a new project is faster if you can clone an existing space with the right structure, rather than building it from scratch.
Maintaining Brand Standards: Duplicating a space ensures consistent branding and workflows across different teams or projects.

Methods for Achieving Space Replication in Wrike

While a direct "duplicate" button is absent, several strategies effectively replicate a space's structure and content:

1. Export and Import (for Structure, Not Data):

This method excels at replicating the structure of a space, but not the existing tasks or data within.

Export: Navigate to your desired space. Use Wrike's export function (usually found within the space's settings or options) to download the space structure as a file. This often creates a template outlining folders and subfolders.
Import: Create a new, empty space. Import the exported file into the new space. This will replicate the folder hierarchy, but tasks and their details will need to be added manually.

2. Creating a Space Template (Best for Consistent Structure):

This is the closest approach to a true template function in Wrike.

Build Your Ideal Space: Create a new space and carefully organize its folders, tasks, custom fields, and any other configurations to match your ideal project structure.
Use it as a Blueprint: When starting a new project, create a new space and manually replicate the structure of your meticulously designed "template" space. This isn't automated duplication, but it provides the same consistency.

3. Utilizing Wrike's Folder Copying Feature (For Partial Replication):

Wrike allows you to copy folders within a space. This isn't a full space duplication but can be helpful for replicating sections of a project.

Locate the Copy Function: In your source space, locate the folder you want to replicate. Most likely there will be a 'copy' button within the folder's options.
Paste into New Space: After copying the folder, paste it into your new or existing space. This method efficiently moves folder structure and its contents.

4. Leveraging Third-Party Integrations (Advanced Option):

Some third-party tools integrate with Wrike, and some may offer features for more advanced space management or cloning. Explore the Wrike Marketplace for potential solutions. However, this often requires additional subscriptions and setup.

Best Practices for Space Management in Wrike

Regardless of your chosen approach, here are some best practices for managing spaces in Wrike:

Clear Naming Conventions: Use a consistent naming system for your spaces to maintain organization.
Regular Space Audits: Periodically review and clean up spaces to ensure efficiency and remove unnecessary content.
Establish Team Guidelines: Define clear guidelines for creating and managing spaces to ensure consistency across your organization.

Conclusion: Efficient Workarounds for Space Replication

While Wrike lacks a direct duplicate space function, employing these methods allows you to create consistent project structures, speed up onboarding, and maintain uniformity. Remember, the best approach depends on your specific needs and level of technical comfort. Carefully consider your requirements before selecting a method. By strategically using these workarounds, you can significantly improve your team's efficiency and collaboration within the Wrike platform.