clickup collapse subtasks by default in view

Lussy04

2 min read

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23-01-2025

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ClickUp's flexibility is a major draw, but sometimes that flexibility can lead to overwhelming views cluttered with subtasks. This article shows you how to collapse subtasks by default, creating a cleaner, more manageable workspace in ClickUp. Mastering this simple setting can significantly improve your productivity and reduce visual clutter.

Why Collapse Subtasks by Default?

Many ClickUp users find themselves overwhelmed by expanded subtasks, especially in lists with numerous parent tasks. Collapsing subtasks by default offers several key advantages:

• Improved Focus: A cleaner view helps you focus on the main tasks, avoiding the distraction of numerous subtasks.
• Increased Efficiency: Quickly scanning your lists becomes easier, allowing you to prioritize tasks more effectively.
• Reduced Visual Clutter: A less cluttered view makes your ClickUp experience less overwhelming and more pleasant to use.
• Better Organization: Collapsing subtasks helps you manage complex projects with many interconnected tasks more efficiently.

How to Collapse Subtasks in ClickUp Views

ClickUp doesn't offer a single global setting to collapse all subtasks across all views. The process varies slightly depending on the view type you're using. Let's explore the most common view types:

List View

1. Open the List View: Navigate to the list where you want to collapse subtasks.
2. Click the Gear Icon: Locate the gear icon (settings) in the top right corner of the list view.
3. Customize View: In the settings menu, you won't find a direct option to collapse all subtasks. Instead, you'll need to adjust your view's display settings to ensure subtasks are initially collapsed. This often involves experimenting with different display options (e.g., task view options) within the view settings until your preferred layout is achieved. There's no single guaranteed button to achieve this, but playing with these settings is your best bet.

Board View

Similar to List View, there isn't a dedicated setting in Board View to automatically collapse subtasks. ClickUp's Board View is designed for a visual overview, and collapsing subtasks might interfere with this design philosophy. The best approach here is to manually collapse subtasks as needed.

Other Views (Table, Calendar, etc.)

The principle remains consistent across other ClickUp views. While there's often no single "Collapse Subtasks" button, adjusting the display settings within each view's customization options is the most reliable approach. You may need to experiment to find the ideal settings for your workflow.

Tips for Managing Subtasks

Even with collapsed subtasks, managing many subtasks can be challenging. Here are some supplementary strategies:

• Use Subtask Checklists: Create simple checklists within a task to break down larger tasks into smaller, manageable steps. This keeps the subtask count lower for better visual management.
• Prioritize Effectively: Employ ClickUp's prioritization features to ensure you're focusing on the most critical tasks and subtasks.
• Regularly Review and Re-Organize: Periodically review your tasks and subtasks to ensure organization and remove completed items.

Conclusion

While ClickUp doesn't offer a one-click solution for collapsing all subtasks by default across all views, adjusting the view settings within each individual view remains the most effective way to achieve a cleaner, more focused workspace. Remember to experiment with different display settings to achieve your preferred view. By understanding these nuances and employing additional organizational strategies, you can leverage ClickUp's power while maintaining a clear and efficient workflow.